---
title: "Slots"
description: "Define the repeating times you run, set daily capacity and limit a slot to a date range."
---

> Documentation Index
> Fetch the complete documentation index at: http://localhost:4321/llms.txt
> Use this file to discover all available pages before exploring further.

# Slots

> **Administrators only**
>
> This part of the portal is only visible to people with the **Administrator** role. If you can't see it in your menu, ask an administrator. See [Roles and permissions](/reference/roles-and-permissions).

A **slot** is a repeating bookable time, such as "Weekend morning, Saturday and Sunday, 10:00 to 13:00". Each day it runs becomes a dated session customers can book, with its own places. Manage slots under **Operations > Slots**.

## Create a slot

Choose **New slot** and fill in:

| Field | Notes |
|---|---|
| **Name** | For your own reference. Customers never see it. |
| **Bookings allowed per day** | The capacity of each day, from 1 to 500. |
| **Days it runs** | Tick any of Monday to Sunday. At least one is needed. |
| **Start time** and **End time** | When the session runs. |
| **Only available between certain dates** | Tick this to limit the slot to a window, such as half term. Enter **Available from** and **Available to** (inclusive). |

When you save, the page tells you what happened to the dates, such as "Dates: 26 created."

> **A slot isn't on sale until a ticket is attached**
>
> Creating a slot doesn't put anything on the booking site. Attach an enabled [ticket](/selling/tickets) to it. Until you do, customers can't see it.

## How dates are created

- Gravity Pass creates each day's session **about 90 days ahead** and tops them up automatically every hour, so you never create dates by hand.
- There is no calendar to maintain. Your slots **are** your availability.
- Times and dates are in your local time.

## Editing a slot

Editing updates the slot's **future** dates:

- Dates with **no bookings** are changed or removed to match.
- A date that **already has bookings** is never moved or deleted. It may take a larger capacity, but the time stays as booked. After saving, the page tells you how many days were left alone, so you can contact those customers or [cancel the bookings](/daily/managing-a-booking) yourself if needed.
- Days you've previously cancelled stay cancelled.

## Deactivate, reactivate, delete

| Action | Effect |
|---|---|
| **Deactivate** | Removes future dates that have no bookings, so customers can't book them. Dates with bookings stay. You're asked to confirm. |
| **Activate** | Recreates the future dates. |
| **Delete** | Removes its future dates and takes it off any ticket it was attached to. **Slots with upcoming bookings can't be deleted.** |

## The slot list

Each slot shows its days of the week as dots, its time, capacity, whether it runs all year or within a date range, and how many upcoming days are on sale and how many places are booked across them.

> **Closing for a day?**
>
> To close on a specific date without changing the slot, add a [closure](/selling/closures).

Source: http://localhost:4321/selling/slots/index.mdx