---
title: "Events"
description: "Sell tickets to a one-off dated event with its own capacity, picture and waiver setting."
---

> Documentation Index
> Fetch the complete documentation index at: http://localhost:4321/llms.txt
> Use this file to discover all available pages before exploring further.

# Events

> **Administrators only**
>
> This part of the portal is only visible to people with the **Administrator** role. If you can't see it in your menu, ask an administrator. See [Roles and permissions](/reference/roles-and-permissions).

An **event** is a ticket for **one specific date**, such as a night ride, a skills clinic or a race day. It doesn't use a slot. Manage events under **Operations > Events**.

Enabled events appear on the booking calendar alongside your regular sessions, and on an **Events** page on the booking site with a **Buy tickets** button.

## Create an event

| Field | Notes |
|---|---|
| **Name** | Also forms the event's web address on the booking site. |
| **Summary** | One or two sentences, up to 300 characters, plain text. Shown under the name in the events listing. |
| **Description** | The full details. Supports formatting. Up to 1000 characters. |
| **Adult price** and **Minors price** (optional) | As for [tickets](/selling/tickets). `0` for minors means free. |
| **Places** | The capacity. Blank means no limit. |
| **Date** | The day it happens. |
| **Start time** and **End time** (optional) | With no start time, the event is treated as all day. An end time needs a start time. |
| **Picture** (optional) | PNG, JPEG, WebP or SVG, up to 2 MB. Uploaded when you save. |
| **Waiver not required** | Customers aren't asked to sign a waiver for this event. |
| **Enabled** | Untick to hide it from sale. |

## Things to know

- **Capacity can't be lowered below the places already booked.**
- **An event with bookings can't be deleted.** Cancel the bookings first, or just **Disable** it.
- Events sort with the soonest first, and past events follow, marked **Past**.
- The list shows how many places are booked, such as "12 of 30 places booked", and whether a waiver is needed.
- **Waiver not required** is recorded on each booking when it's made. A booking made up only of such tickets sends no waiver email. Bookings made earlier keep whatever waiver rule applied at the time.
- Events are booked and checked in like any other session. Their bookings appear in [Bookings](/daily/bookings) and [Check in](/daily/check-in) marked **Event**.
- Events can't be **moved or converted** on a booking. To change one, cancel and rebook.
- [Season passes](/selling/passes) never cover events, and a [voucher](/selling/vouchers) can be set to exclude them.

Source: http://localhost:4321/selling/events/index.mdx